Privacy statement

What we collect

We collect only what we need to run a fundraiser on Fundy.

• Your name, email address and mobile number.
• For organisations: your NZBN, society or charity number, contact person and location.
• For sponsors: an optional business name and GST number.
• Bids, purchases and receipts.
• The name a sponsor wants printed on a shirt.
• A photo of a person on a team fundraiser, if the club adds one.
• When a club agreed to our terms for a fundraiser, and which account agreed.
• Basic technical information such as your browser, and the time and place of a sign in.

Why we collect it

To create your account, to run fundraisers, to tell clubs who won a spot and how to invoice them, to email you when you are outbid, and to keep the platform safe from fraud and abuse.

Who sees it

On a kit fundraiser, the club sees the contact details of the sponsors who won its spots, so it can invoice them and collect artwork. On a team fundraiser, the club sees the name and email of everyone who sponsored one of its people, so it can thank them, print the right name on the shirt and sort out a payment that goes wrong. A sponsor sees the club contact details on the fundraiser page.

A club must not use anything it sees on Fundy for a raffle, prize draw or other chance based promotion. Every club agrees to that before its fundraiser goes live.

Stripe takes the card payments, Resend sends our emails and Supabase holds our data. We never sell your information.

Photos of people

A club can add a photo of each person on a team fundraiser. The photo shows on their own page and on the team page, and anyone with the link can see it.

The club chooses the photo and confirms when it uploads that it is allowed to use it. Where the person in the photo is under 18, that means the club has permission from a parent or guardian. Fundy does not collect that permission and does not hold it.

To have a photo taken down, ask the club first. If that goes nowhere, email support@fundy.nz and we will remove it.

Marketing

We only email you about new fundraisers near you if you asked for it. You can manage your communication preferences from your profile settings in your account and unsubscribe from a link in any marketing email we send. Unsubscribing never affects the platform emails you need, like receipts and outbid notices.

How long we keep it

Account details for as long as your account is open. Bidding and payment records for seven years, because tax law requires it. Technical logs for twelve months.

Your rights

Under the Privacy Act 2020 you can ask to see the information we hold about you, and ask us to correct it. Email support@fundy.nz and we will respond within 20 working days. If you are not happy with our answer you can complain to the Office of the Privacy Commissioner.

Security

Traffic is encrypted, passwords are hashed, and access to account information is limited to Fundy only. If a breach ever affects you, we will tell you and the Privacy Commissioner.

Contact

Email support@fundy.nz. You can also write to Ashtro Limited, 3 Moenui Avenue, Orewa, New Zealand.